{"id":3233,"date":"2022-08-25T18:14:48","date_gmt":"2022-08-25T18:14:48","guid":{"rendered":"https:\/\/studentsymposium.asce.org\/indiana-kentucky\/?page_id=3233"},"modified":"2025-04-02T01:47:24","modified_gmt":"2025-04-02T01:47:24","slug":"mailers-deadlines","status":"publish","type":"page","link":"https:\/\/studentsymposium.asce.org\/indiana-kentucky\/mailers-deadlines\/","title":{"rendered":"Pre-Symposium Meetings, Mailers and Deadlines"},"content":{"rendered":"

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2025 Indiana-Kentucky Student Symposium
\n<\/strong>Mailers & Important Deadlines<\/span><\/h1>\n

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KNOW BEFORE YOU GO MEETINGS<\/span><\/h1>\n

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Student Chapters<\/span><\/strong><\/p>\n

[\/vc_column_text][vc_btn title=”Slides” style=”gradient-custom” gradient_custom_color_1=”#000000″ gradient_custom_color_2=”#005daa” align=”center” link=”url:https%3A%2F%2Fdocs.google.com%2Fpresentation%2Fd%2F1ZKgpbp_Ow-ymzNbHoJ80ruWaKu8n8D5VgDUjquA6OiY%2Fedit%3Fusp%3Dsharing|title:Slides|target:_blank”][vc_btn title=”Recording” style=”gradient-custom” gradient_custom_color_1=”#000000″ gradient_custom_color_2=”#005daa” align=”center” link=”url:https%3A%2F%2Fnotredame.hosted.panopto.com%2FPanopto%2FPages%2FViewer.aspx%3Fid%3D7ff34026-76c6-439d-8904-b2b200087bf2|title:Recording|target:_blank”][\/vc_column_inner][vc_column_inner width=”1\/2″][vc_column_text]<\/p>\n

Judges & Volunteers<\/span><\/strong><\/p>\n

[\/vc_column_text][vc_btn title=”Slides” style=”gradient-custom” gradient_custom_color_1=”#000000″ gradient_custom_color_2=”#005daa” align=”center” link=”url:https%3A%2F%2Fdocs.google.com%2Fpresentation%2Fd%2F1b9MuCQa1q-_hmojh8luFdp6T38QSCGieuwA86ZTwwrk%2Fedit%3Fusp%3Dsharing|title:Slides|target:_blank”][vc_btn title=”Recording” style=”gradient-custom” gradient_custom_color_1=”#000000″ gradient_custom_color_2=”#005daa” align=”center” link=”url:https%3A%2F%2Fnotredame.hosted.panopto.com%2FPanopto%2FPages%2FViewer.aspx%3Fid%3Dfb7ff885-a468-496f-b9e5-b2b300067afe|title:Recording|target:_blank”][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row][vc_column][vc_separator color=”black” border_width=”10″][vc_column_text]<\/p>\n

MAILERS<\/span><\/h1>\n

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Mailer 1 – Chapter Registration & Symposium Info – October\u00a0<\/span><\/strong><\/p>\n

[\/vc_column_text][vc_btn title=”Mailer 1 (Click Here)” style=”gradient-custom” gradient_custom_color_1=”#000000″ gradient_custom_color_2=”#005daa” align=”center” link=”url:https%3A%2F%2Fstudentsymposium.asce.org%2Findiana-kentucky%2Fwp-content%2Fuploads%2Fsites%2F4%2F2025%2F01%2F2025-ASCE-IN-KY-Mailer-1.pdf|title:Mailer%201%20(Click%20Here)|target:_blank”][vc_column_text]<\/p>\n

    \n
  • Receipt confirmation,<\/span><\/li>\n
  • ASCE Society competition intent forms,<\/span><\/li>\n
  • Important upcoming deadlines,<\/span><\/li>\n
  • Student chapter registration forms and payment,<\/span><\/li>\n
  • Student Symposium Paper Competition information,<\/span><\/li>\n
  • Competition rules and resources,<\/span><\/li>\n
  • ASCE competition eligibility requirements,<\/span><\/li>\n
  • Hotel accommodations\/information,<\/span><\/li>\n
  • Resume booklet information,<\/span><\/li>\n
  • Tentative student symposium schedule, and<\/span><\/li>\n
  • Overall Symposium Champion scoring rubric<\/span><\/li>\n<\/ul>\n

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    Mailer 2 – Individual Registration & Symposium Info – January 2025<\/span><\/strong><\/span><\/p>\n

    [\/vc_column_text][vc_btn title=”Mailer 2 (Click Here)” style=”gradient-custom” gradient_custom_color_1=”#000000″ gradient_custom_color_2=”#005daa” align=”center” link=”url:https%3A%2F%2Fstudentsymposium.asce.org%2Findiana-kentucky%2Fwp-content%2Fuploads%2Fsites%2F4%2F2025%2F03%2F2025-ASCE-INKY-Mailer-2.pdf|title:Mailer%202%20(Click%20Here)|target:_blank”][vc_column_text]<\/p>\n

      \n
    • Individual Registration & Mailer 2 Confirmation,<\/span><\/li>\n
    • Important upcoming deadlines,<\/span><\/li>\n
    • Business Meeting,<\/span><\/li>\n
    • ASCE Pop-Up Leadership Workshops, sponsored by Westwood<\/span><\/li>\n
    • Tentative Symposium Schedule,<\/span><\/li>\n
    • Tentative Presentation Schedule,<\/span><\/li>\n
    • Competition Information,<\/span><\/li>\n
    • Student Symposium Paper Competition,<\/span><\/li>\n
    • ASCE Eligibility Requirements,<\/span><\/li>\n
    • Hotel Information,<\/span><\/li>\n
    • Service Award<\/span><\/li>\n
    • Symposium Champion Scoring<\/span><\/li>\n<\/ul>\n

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      Mailer 3 – Final Symposium Info – March 2025<\/span><\/strong><\/span><\/p>\n

      [\/vc_column_text][vc_btn title=”Mailer 3 (Click Here)” style=”gradient-custom” gradient_custom_color_1=”#000000″ gradient_custom_color_2=”#005daa” align=”center” link=”url:https%3A%2F%2Fstudentsymposium.asce.org%2Findiana-kentucky%2Fwp-content%2Fuploads%2Fsites%2F4%2F2025%2F03%2F2025-ASCE-INKY-Mailer-3.pdf|title:Mailer%203%20(Click%20Here)|target:_blank”][vc_btn title=”Business Meeting Agenda (Click Here)” style=”gradient-custom” gradient_custom_color_1=”#000000″ gradient_custom_color_2=”#005daa” align=”center” link=”url:https%3A%2F%2Fstudentsymposium.asce.org%2Findiana-kentucky%2Fwp-content%2Fuploads%2Fsites%2F4%2F2025%2F04%2F2025-ASCE-Indiana-Kentucky-Business-Meeting-Agenda.pdf|title:Business%20Meeting%20Agenda%20(Click%20Here)|target:_blank”][vc_column_text]<\/p>\n

        \n
      • Symposium Contact Information<\/span><\/li>\n
      • Mailer 3 Confirmation & Registration,<\/span><\/li>\n
      • Safety-First Culture Information,<\/span><\/li>\n
      • Competition Safety Information,<\/span><\/li>\n
      • Business Meeting,<\/span><\/li>\n
      • Maps, Directions, and Parking,<\/span><\/li>\n
      • Non-Competition Event Information,<\/span><\/li>\n
      • Competition Presentation & Display Information,<\/span><\/li>\n
      • Communication Tool Information<\/span><\/li>\n
      • Final Student Symposium Schedule<\/span><\/li>\n
      • Final Presentation Schedules<\/span><\/li>\n
      • Important Upcoming Deadlines,<\/span><\/li>\n
      • Competition Information<\/span><\/li>\n
      • ASCE Pop-Up Leadership Workshop,<\/span><\/li>\n
      • Dr. Kenneth Lauer Student Symposium Paper Competition<\/span><\/li>\n
      • ASCE Society Competition Eligibility Requirements<\/span><\/li>\n
      • Hotel Information<\/span><\/li>\n
      • Service Award<\/span><\/li>\n
      • Symposium Champion Scoring<\/span><\/li>\n
      • ASCE Civil Engineering Student Championships T-Shirt Collection Request<\/span><\/li>\n<\/ul>\n

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        Mailer 1.5 – Local Rules & Updates – October\u00a0<\/span><\/strong><\/p>\n

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        2024 DEADLINES<\/strong><\/span><\/h1>\n

        All deadlines are EST.<\/strong> Please note this list is subject to change.\u00a0<\/em><\/span><\/p>\n\n\n\n\n\n\n\n\n
        October 31st<\/b><\/span><\/td>\nMailer 1 Acknowledgment Form<\/span><\/a> due from each student chapter.<\/span><\/span><\/td>\n<\/tr>\n
        Mailer 1.5 with local competition rules and additional hotel information sent to each campus chapter.<\/span><\/td>\n<\/tr>\n
        November 1st, by 5:00 pm Eastern Time<\/b><\/span><\/td>\nStatement of Intent & Acknowledgement of Eligibility Requirements Form due from each team intending to compete in a Society-wide or Society Pilot Competition \u2013 Concrete Canoe, Student Steel Bridge, Sustainable Solutions, Surveying, Construction Institute, Timber-Strong, and 3D Printing.<\/span><\/p>\n

        One form is required for each competition and must be filled out by the team captain and faculty advisor.<\/span><\/i>\u00a0<\/span><\/span><\/p>\n

        The online form* must be completed by the team captain and faculty advisor(s). Each entity will submit a separate form.<\/span><\/i>\u00a0<\/span><\/span><\/p>\n

        * Concrete Canoe forms can be found in the <\/span><\/i>2025 ASCE Concrete Canoe Request for Proposal Rules<\/span><\/i><\/a>.<\/span><\/i><\/span><\/td>\n<\/tr>\n

        The Concrete Canoe<\/strong> Research and Development Schedule and RFQ Pre-Qualification Form are due.<\/span><\/td>\n<\/tr>\n
        Fall Time Frame<\/b><\/span><\/td>\nEach Timber-Strong Design Build<\/strong> team member who is a builder must complete the <\/span>Ladder Training Safety<\/span><\/a> online course and submit certification of completion to Cerberus before project work begins. <\/span>
        \n<\/span>Unique and secure link to be provided to each team from ASCE<\/span><\/i><\/span><\/td>\n<\/tr>\n
        December 1 <\/b>(postmarked by)<\/span><\/span><\/td>\nStudent Chapter registration is due (see instructions on page 9)<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

        2025 DEADLINES<\/strong><\/span><\/h1>\n

        All deadlines are EST.<\/strong> Please note this list is subject to change.\u00a0<\/em><\/span><\/p>\n

         <\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
        January 6, by 5:00 pm Eastern Time<\/b><\/span><\/td>\nASCE Surveying Competition <\/b> Topographic Mapping Project will be released to teams by 5:00 pm EST on the ASCE UESI Surveying Competition Collaborate Site<\/a>
        \n        Shiel Sexton<\/b><\/a> proudly sponsors this competition.<\/i><\/span><\/td>\n<\/tr>\n
        January 15<\/b><\/span><\/td>\nMailer 2 sent to each student chapter.<\/span><\/td>\n<\/tr>\n
        January 31<\/b><\/span><\/td>\nTimber-Strong Design Build<\/strong> Phase One Project deliverables are due. <\/span>
        \n<\/span>(Unique and secure link to be provided to each team from ASCE)
        \n<\/span><\/i><\/span><\/span><\/span>
        \nEach Timber-Strong Design Build<\/strong> team member who is a builder must complete the Ladder Training Safety<\/a> online course and submit certification of completion to Cerberus before project work begins.<\/span><\/td>\n<\/tr>\n
        Mailer 2 Acknowledgement Form Confirmation due from each student chapter.<\/span><\/td>\n<\/tr>\n
        February 1<\/b><\/span><\/td>\nASCE Student Chapter Annual Reports are due by 11:59 pm EST to ASCE. (<\/span>More information on Annual Reports can be found <\/span><\/i>here<\/span><\/i><\/a>. If you have questions on your Annual Report, email <\/span><\/i>student@asce.org<\/span><\/i><\/a>). <\/span>Submitting the ASCE Student Chapter Annual Report is an <\/span><\/i>eligibility requirement<\/span><\/i><\/a> to compete at the Student Symposia Competitions and to advance to Society-wide Competition Finals. See the <\/span><\/i>eligibility requirements<\/span><\/i><\/a> for details<\/span><\/i>.<\/span><\/i><\/span><\/td>\n<\/tr>\n
        ASCE Student Chapter annual dues must be paid, as received by ASCE, no later than 11:59 p.m.\u202fEST. <\/span>Paying ASCE Student Chapter annual dues is an <\/span><\/i>eligibility requirement<\/span><\/i><\/a> to compete at the Student Symposia Competitions and to advance to Society-wide Competition Finals. See the <\/span><\/i>eligibility requirements<\/span><\/i><\/a> for details.<\/span><\/i><\/span><\/td>\n<\/tr>\n
        February 3<\/b><\/span><\/td>\nASCE Construction Institute<\/strong> Student Symposium Competition<\/strong> Team Form is due.<\/span>
        \n<\/span>Links to the form will be sent from ASCE to team captains and faculty advisors per information provided on intent forms.<\/span><\/i><\/span><\/td>\n<\/tr>\n
        February 17<\/b><\/span>
        \n(postmarked by)<\/span><\/td>\n        		Attendee Registration is due.<\/span><\/td>\n<\/tr>\n
        February 13<\/b><\/span><\/td>\nConcrete Canoe<\/strong> Project Proposal, Mix Design Sheets, & Materials Notebook due. <\/span>
        \n<\/span>(Upload to respective folder link provided by ASCE)<\/span><\/i><\/span><\/td>\n<\/tr>\n
        February 24<\/b><\/span><\/td>\nSurveying Competition<\/strong> Topographic Mapping Project Plans due by 5:00 pm EST <\/span>
        \n<\/span>(Unique and secure link to be provided to each team from ASCE)<\/span><\/i><\/span><\/td>\n<\/tr>\n
        February 28<\/b><\/span><\/td>\nTimber-Strong Design Build<\/strong> Phase Two Project deliverables are due. <\/span>
        \n<\/span>(Unique and secure link to be provided to each team from ASCE)<\/span><\/i><\/span><\/td>\n<\/tr>\n
        American Structurepoint, LLC.<\/b><\/a> Concrete Bowling Mix Design and Brief Report due<\/span><\/td>\n<\/tr>\n
        March 1<\/b><\/span><\/td>\nMailer 3 (final) sent to each student chapter.<\/span><\/td>\n<\/tr>\n
        March 3<\/b><\/span><\/td>\nWessler Engineering<\/b><\/a> Water Treatment Competition<\/strong> Final List of Materials are due (sent to <\/span>2025asceinky@gmail.com<\/span><\/a>)<\/span><\/span><\/td>\n<\/tr>\n
        March 7<\/b><\/span><\/td>\nTimber-Strong Design Build<\/strong> Phase Three Project deliverables are due. <\/span>
        \n<\/span>(Unique and secure link to be provided to each team from ASCE)<\/span><\/i><\/span><\/td>\n<\/tr>\n
        Dr. Kenneth Lauer<\/b> Symposium Paper submissions are due (sent to <\/span>2025asceinky@gmail.com<\/span><\/a>)\u00a0<\/span><\/span><\/td>\n<\/tr>\n
        March 12<\/b><\/span><\/td>\nFinal Date for Late Registrations<\/span><\/td>\n<\/tr>\n
        March 14\u00a0<\/b><\/span><\/td>\nSustainable Solutions Competition<\/strong> Technical Design Proposal, Envision Checklist and Criteria Justification, Public Outreach Poster, and Sketchup files are due.<\/span>
        \n<\/span>(Unique and secure link to be provided to each team from ASCE)
        \n<\/span><\/i>Skanska Koch<\/b><\/a> proudly sponsors this competition.<\/span><\/span>
        \n<\/span><\/i><\/span><\/td>\n<\/tr>\n
        March 15<\/b><\/span><\/td>\nMailer 3 Acknowledgement Form Confirmation due from each student chapter. <\/span><\/span><\/td>\n<\/tr>\n
        Service Award<\/b> submissions are due (sent to <\/span>2025asceinky@gmail.com<\/span><\/a>)\u00a0<\/span><\/span><\/td>\n<\/tr>\n
        March 16<\/b><\/span><\/td>\nKittelson & Associates, Inc.<\/b><\/a> Transportation Competition Reports are due (sent to <\/span>2025asceinky@gmail.com<\/span><\/a>)\u00a0<\/span><\/span><\/td>\n<\/tr>\n
        March 28<\/b><\/span><\/td>\nTimber-Strong Design Build<\/strong> – All Change Orders and final submittals uploaded to ASCE\u2019s Cerberus ftp server. <\/span>(Unique and secure link to be provided to each team from ASCE)<\/span><\/i><\/span><\/td>\n<\/tr>\n
        March 30<\/b><\/span><\/td>\nPJS Group<\/b><\/a> Concrete Cornhole Competition Reports are due (sent to <\/span>2025asceinky@gmail.com<\/span><\/a>)<\/span><\/span><\/td>\n<\/tr>\n
        March 31<\/b><\/span><\/td>\n\u201cKnow Before You Go\u201d Zoom Meeting for conference attendees with final updates before arriving on campus (meeting information will be shared closer to the event)<\/span><\/td>\n<\/tr>\n
        April 1<\/b><\/span><\/td>\n\u201cKnow Before You Go\u201d Zoom Meeting for conference volunteers and judges with final updates before arriving on campus (meeting information will be shared closer to the event)<\/span><\/td>\n<\/tr>\n
        April 2<\/b><\/span><\/td>\nDr. Kenneth Lauer<\/b> Symposium Paper presentations are due (sent to <\/span>2025asceinky@gmail.com<\/span><\/a>)\u00a0<\/span><\/span><\/td>\n<\/tr>\n
        April 3-5<\/b><\/span><\/td>\n2025 ASCE Indiana-Kentucky Student Symposium<\/b><\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

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Indiana-Kentucky<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/studentsymposium.asce.org\/indiana-kentucky\/mailers-deadlines\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Pre-Symposium Meetings, Mailers and Deadlines - Indiana-Kentucky\" \/>\n<meta property=\"og:description\" content=\"[vc_row][vc_column][vc_column_text] 2025 Indiana-Kentucky Student Symposium Mailers & Important Deadlines [\/vc_column_text][vc_separator color=”black” border_width=”10″][vc_row_inner][vc_column_inner][vc_column_text] KNOW BEFORE YOU GO MEETINGS [\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_row_inner][vc_column_inner width=”1\/2″][vc_column_text] Student Chapters [\/vc_column_text][vc_btn title=”Slides” style=”gradient-custom” gradient_custom_color_1=”#000000″ gradient_custom_color_2=”#005daa” align=”center” link=”url:https%3A%2F%2Fdocs.google.com%2Fpresentation%2Fd%2F1ZKgpbp_Ow-ymzNbHoJ80ruWaKu8n8D5VgDUjquA6OiY%2Fedit%3Fusp%3Dsharing|title:Slides|target:_blank”][vc_btn title=”Recording” style=”gradient-custom” [...]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/studentsymposium.asce.org\/indiana-kentucky\/mailers-deadlines\/\" \/>\n<meta property=\"og:site_name\" content=\"Indiana-Kentucky\" \/>\n<meta property=\"article:modified_time\" content=\"2025-04-02T01:47:24+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/studentsymposium.asce.org\\\/indiana-kentucky\\\/mailers-deadlines\\\/\",\"url\":\"https:\\\/\\\/studentsymposium.asce.org\\\/indiana-kentucky\\\/mailers-deadlines\\\/\",\"name\":\"Pre-Symposium Meetings, Mailers and Deadlines - 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