Mailers & Deadlines

Mailers

Mailer 1 - Chapter Registration & Symposium Info (October 2024)

● Receipt confirmation,
● Deadlines summary,
● Student chapter registration form,
● Tentative symposium schedule/plans,
● ASCE Pop-Up Leadership Workshops
● Competition rules and contacts, and
● Eligibility requirements for advancement to Society-wide competition finals.

● Symposium Schedule,
● Attendee Registration Form and Waivers,
● Deadlines Summary,
● Maps,
● Hotel Information,
● Safety Protocols
● Competition Rules and Contacts, and
● Eligibility requirements for advancement to Society-wide competition finals.

● Final Symposium Schedule,
● Maps,
● Safety Protocols
● Reminder – Eligibility requirements for advancement to Society-wide competition finals

Important Deadlines

2024 Deadlines

October 15th – Mailer 1 released
October 31st – Mailer 1 Confirmation Receipt Due
November 1st by 5:00pm, Eastern – State of Intent due for all Society Competitions
November 1st by 5:00pm, Eastern –
- Concrete Canoe Research & Development Schedule and RFQ Prequalification Form due
November 2024 –
- Timber Strong Ladder Training Safety Course must be completed prior to beginning the project.
November 30th – Chapter registration and fee due

2025 Deadlines

January 6th by 5:00pm, Eastern
- Surveying Topographic Mapping Project released to teams & posted in the ASCE UESI Surveying Collaborate Site
January 15th – Mailer 2 released
January 24th – Mailer 2 Receipt Confirmation Due
January 31st – Phase One Project Deliverables due for Timber-Strong. A unique and secure link will be provided to each team by ASCE.
January 31st – Student Symposium Paper Competition submission due
- Reminder: Submission and in-person presentation is an eligibility requirement to advance to finals
February 1st by 11:59pm Eastern Standard Time –
- ASCE Student Chapter Annual Reports are due by 11:59 pm EST to ASCE. (More
  information on Annual Reports can be found here. If you have questions on your Annual
  Report, email [email protected]). Submitting the ASCE Student Chapter Annual Report
  is an eligibility requirement to compete at the Student Symposia Competitions and to
  advance to Society-wide Competition Finals. See the eligibility requirements for details.
February 1st by 11:59pm Eastern Standard Time –
- ASCE Student Chapter annual dues must be paid, as received by ASCE, no later than
  11:59 p.m. EST. Paying ASCE Student Chapter annual dues is an eligibility requirement to
  compete at the Student Symposia Competitions and to advance to Society-wide
  Competition Finals. See the eligibility requirements for details.
February 3rd – Construction Institute Team Form Due (link will be sent from ASCE to team captains)
February 7th – Attendee Registration due
February 13th –
- Concrete Canoe Project Proposal, Mix Design Sheets, & Materials Notebook due.
  (Upload to respective folder link provided by ASCE)
February 14th – Sustainable Solutions Deliverables due for:
- Technical Design Proposal, Envision Checklist and
  Criteria Justification, Public Outreach Poster, and Sketchup files
  (Unique and secure link to be provided to each team from ASCE)
February 15th – Mailer 3 released
February 24th by 5:00pm Eastern Standard Time –
- Surveying Competition Topographic Mapping Project Plans due by 5:00 pm EST
  (Unique and secure link to be provided to each team from ASCE)
February 28th – Mailer 3 Receipt Confirmation Due
February 28th –
- Timber-Strong Design Build Phase Two & Phase Three Project deliverables are due.
  (Unique and secure link to be provided to each team from ASCE)
February 28th – Timber-Strong Design Build change orders and final submittals due
(Unique and secure link to be provided to each team from ASCE)
February 28th – Final date for late registrations
March 6-8, 2025 – ASCE Southeast Student Symposium