Mailers & Deadlines

Mailers

Mailer 1 - October 2024

● Receipt confirmation,
● Deadlines summary,
● Student chapter registration form,
● Tentative symposium schedule/plans,
● Competition rules and contacts, and
● Eligibility requirements for advancement to Society-wide competition finals.

Mailer 2 - January 2025

● Tentative Symposium Schedule,
● Attendee Registration Form and Waivers,
● Deadlines Summary,
● Competition Rules and Contacts, and
● Eligibility requirements for advancement to Society-wide competition finals.

● Final Symposium Schedule,
● Reminder – Attendee Registration Form
● Maps,
● Safety Protocols
● Business Meeting
● Reminder – Eligibility requirements
● Thank you to your sponsors!

For the Society competitions, the Intent Forms are found in the rules.  For Steel Bridge, this form is on the website here: https://www.asce.org/-/media/asce-images-and-files/communities/students-and-younger-members/documents/2024-ssbc-intent-and-eligiblity-acknowledgement-form.pdfPlease note that each competition has its own intent form and its own path to upload that form.  The link to where that form will go is at the top of each intent form.

Upcoming Deadlines

Important Deadlines

2024 Deadlines

  • October 10th – Mailer 1 released
  • October 31st – Mailer 1 Confirmation Receipt Due
  • November 1st by 5:00pm, Eastern – State of Intent due for all Society Competitions – still accepting intent forms
  • November 1st by 5:00pm, Eastern –
    • Concrete Canoe Research & Development Schedule and RFQ Prequalification Form due – still accepting intent forms
  • November 2024 –
  • December 2nd – Chapter Registration Due

2025 Deadlines

  • January 6th by 5:00pm, Eastern
  • January 15th – Mailer 2 released
  • January 24th – Mailer 2 Receipt Confirmation Due
  • January 31st – Phase One Project Deliverables due for Timber-Strong. A unique and secure link will be provided to each team by ASCE.
  • February 1st by 11:59pm Eastern Standard Time – 
    • ASCE Student Chapter Annual Reports are due by 11:59 pm EST to ASCE. (More
      information on Annual Reports can be found here. If you have questions on your Annual
      Report, email [email protected]). Submitting the ASCE Student Chapter Annual Report
      is an eligibility requirement to compete at the Student Symposia Competitions and to
      advance to Society-wide Competition Finals. See the eligibility requirements for details.
  • February 1st by 11:59pm Eastern Standard Time –
    • ASCE Student Chapter annual dues must be paid, as received by ASCE, no later than
      11:59 p.m. EST. Paying ASCE Student Chapter annual dues is an eligibility requirement to
      compete at the Student Symposia Competitions and to advance to Society-wide
      Competition Finals. See the eligibility requirements for details.
  • February 3rd – Construction Institute Team Form Due (link will be sent from ASCE to team captains)
  • February 10th – Sustainable Solutions Deliverables due for:
    • Technical Design Proposal, Envision Checklist and
      Criteria Justification, Public Outreach Poster, and Sketchup files
      (Unique and secure link to be provided to each team from ASCE)
  • February 13th – 
    • Concrete Canoe Project Proposal, Mix Design Sheets, & Materials Notebook due.
      (Upload to respective folder link provided by ASCE)
  • February 14th – Student Symposium Paper Competition submission due to [email protected]
  • February 14th – Concrete Cornhole Competition Mix Design due to [email protected]
  • February 14th: Water Resources Competition Notice of Intent due to [email protected]
    (Please provide your contact information in the message when emailing to this address)
  • February 14th: Prestressed Mini-Beam Competition Notice of Intent due to [email protected] (Please provide your contact information in the message when emailing to this address): The team captain must provide the following: (1) name and email address of the team captain; and (2) names of the team members. Earlier notifications to [email protected] are encouraged.
  • February 17th – Buried Structure Competition Notice of Intent due to [email protected] (Please provide your contact information in the message when emailing to this address)
  • February 20th – Attendee Registration Due
  • February 21st – Mailer 3 released
  • February 24th by 5:00pm Eastern Standard Time – 
    • Surveying Competition Topographic Mapping Project Plans due by 5:00 pm EST
      (Unique and secure link to be provided to each team from ASCE)
  • February 27th – Mailer 3 Receipt Confirmation Due
  • February 28th – 
    • Timber-Strong Design Build Phase Two & Phase Three Project deliverables are due.
      (Unique and secure link to be provided to each team from ASCE)
  • February 28th – Timber-Strong Design Build change orders and final submittals due
    (Unique and secure link to be provided to each team from ASCE)
  • February 28th – Final date for late registrations
  • March 3rd – T-Shirt Competition Notice of Intent due to [email protected] (Please provide your contact information in the message when emailing to this address)
  • March 3rd – Civil Engineering Video Competition Notice of Intent due to [email protected] (Please provide your contact information in the message when emailing to this address)
  • March 6th – Stormwater Competition: The team captain must state their Notice of Intent to participate in this competition at the symposium registration desk and provide the following: (1) name and email address of the team captain; and (2) names of the team members. Earlier notifications to [email protected] are encouraged.
  • March 6th – Transportation FE Speed Exam Competition: The team captain must state their Notice of Intent to participate in this competition at the symposium registration desk and provide the following: (1) name and email address of the team captain; and (2) names of the team members. Earlier notifications to [email protected] are encouraged.
  • March 6th – Tug of War Competition: The team captain must state their Notice of Intent to participate in this competition at the symposium registration desk and provide their email address. Earlier notifications to [email protected] are encouraged.
  • March 6th – March Madness Free Throw Competition: The team captain must state their Notice of Intent to participate in this competition at the symposium registration desk and provide the following: (1) name and email address of the team captain; and (2) names of the team members. Earlier notifications to [email protected] are encouraged.
  • March 6th – Starkvegas Ping Pong Competition: The team captain must state their Notice of Intent to participate in this competition at the symposium registration desk and provide their email address. Earlier notifications to [email protected] are encouraged.
  • March 6th – Foosball Ping Pong Competition: The team captain must state their Notice of Intent to participate in this competition at the symposium registration desk and provide their email address. Earlier notifications to [email protected] are encouraged.
  • March 6th – Mystery Fluid Mechanics Competition: The team captain must state their Notice of Intent to participate in this competition at the symposium registration desk and provide their email address. Earlier notifications to [email protected] are encouraged.
  • March 6th – Pop-Up Leadership Workshop Competition: The team captain must state their Notice of Intent to participate in this competition at the symposium registration desk and provide their email address. Earlier notifications to [email protected] are encouraged.
  • March 6th – Water Resources and Environmental Engineering PE Team Exam Competition: The team captain must state their Notice of Intent to participate in this competition at the symposium registration desk and provide the following: (1) name and email address of the team captain; and (2) names of the team members. Earlier notifications to [email protected] are encouraged.
  • March 6-8, 2025 – ASCE Gulf Coast Student Symposium

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