Mailers and Deadlines

2025 Indiana-Kentucky Student Symposium
Mailers & Important Deadlines

MAILERS

Mailer 1 – Chapter Registration & Symposium Info – October 

Mailer 1 (Click Here)
  • Receipt confirmation,
  • ASCE Society competition intent forms,
  • Important upcoming deadlines,
  • Student chapter registration forms and payment,
  • Student Symposium Paper Competition information,
  • Competition rules and resources,
  • ASCE competition eligibility requirements,
  • Hotel accommodations/information,
  • Resume booklet information,
  • Tentative student symposium schedule, and
  • Overall Symposium Champion scoring rubric

Mailer 2 – Individual Registration & Symposium Info – January 2024

  • Symposium Schedule,
  • Attendee Registration Form and Waivers,
  • Deadlines Summary,
  • Maps,
  • Safety Protocols,
  • Reminders about Competition Rules and Contacts, and
  • TBD

Mailer 3 – Final Symposium Info – March 2024

  • Final Symposium Schedule,
  • Maps,
  • Safety Protocols
  • Reminder – Eligibility requirements for advancement to Society-wide competition finals, and
  • TBD

2024 DEADLINES

All deadlines are EST. Please note this list is subject to change. 

October 31st Mailer 1 Acknowledgment Form due from each student chapter.
Mailer 1.5 with local competition rules and additional hotel information sent to each campus chapter.
November 1st, by 5:00 pm Eastern Time

Statement of Intent & Acknowledgement of Eligibility Requirements Form due from each team intending to compete in a Society-wide or Society Pilot Competition – Concrete Canoe, Student Steel Bridge, Sustainable Solutions, Surveying, Construction Institute, Timber-Strong, and 3D Printing.

One form is required for each competition and must be filled out by the team captain and faculty advisor. 

The online form* must be completed by the team captain and faculty advisor(s). Each entity will submit a separate form. 

* Concrete Canoe forms can be found in the 2025 ASCE Concrete Canoe Request for Proposal Rules.
The Concrete Canoe Research and Development Schedule and RFQ Pre-Qualification Form are due.
Fall Time Frame Each Timber-Strong Design Build team member who is a builder must complete the Ladder Training Safety online course and submit certification of completion to Cerberus before project work begins.
Unique and secure link to be provided to each team from ASCE
December 1 (postmarked by) Student Chapter registration is due (see instructions on page 9)

2025 DEADLINES

All deadlines are EST. Please note this list is subject to change. 

 

January 6, by 5:00 pm Eastern Time Surveying Competition Topographic Mapping Project will be released to teams by 5:00 pm EST on the ASCE UESI Surveying Competition Collaborate Site.
January 15 Mailer 2 sent to each student chapter.
January 31 Timber-Strong Design Build Phase One Project deliverables are due.
(Unique and secure link to be provided to each team from ASCE)
Mailer 2 Acknowledgement Form Confirmation due from each student chapter.
February 1 ASCE Student Chapter Annual Reports are due by 11:59 pm EST to ASCE. (More information on Annual Reports can be found here. If you have questions on your Annual Report, email [email protected]). Submitting the ASCE Student Chapter Annual Report is an eligibility requirement to compete at the Student Symposia Competitions and to advance to Society-wide Competition Finals. See the eligibility requirements for details.
ASCE Student Chapter annual dues must be paid, as received by ASCE, no later than 11:59 p.m. EST. Paying ASCE Student Chapter annual dues is an eligibility requirement to compete at the Student Symposia Competitions and to advance to Society-wide Competition Finals. See the eligibility requirements for details.
February 3 ASCE Construction Institute Student Symposium Competition Team Form is due.
Links to the form will be sent from ASCE to team captains and faculty advisors per information provided on intent forms.
February 17
(postmarked by)		 Attendee Registration is due.
February 13 Concrete Canoe Project Proposal, Mix Design Sheets, & Materials Notebook due.
(Upload to respective folder link provided by ASCE)
February 24 Surveying Competition Topographic Mapping Project Plans due by 5:00 pm EST
(Unique and secure link to be provided to each team from ASCE)
February 28 Timber-Strong Design Build Phase Two Project deliverables are due.
(Unique and secure link to be provided to each team from ASCE)
American Structurepoint, LLC. Concrete Bowling Mix Design and Brief Report due
March 1 Mailer 3 (final) sent to each student chapter.
March 3 Water Treatment Competition Final List of Materials are due (sent to [email protected])
March 6 Final Date for Late Registrations
March 7 Timber-Strong Design Build Phase Three Project deliverables are due.
(Unique and secure link to be provided to each team from ASCE)
Dr. Kenneth Lauer Symposium Paper submissions are due (sent to [email protected]) 
March 14  Sustainable Solutions Competition Technical Design Proposal, Envision Checklist and Criteria Justification, Public Outreach Poster, and Sketchup files are due.
(Unique and secure link to be provided to each team from ASCE)
March 15 Mailer 3 Acknowledgement Form Confirmation due from each student chapter.
March 16 Kittelson & Associates, Inc. Transportation Competition Reports are due (sent to [email protected]) 
March 28 Timber-Strong Design Build – All Change Orders and final submittals uploaded to ASCE’s Cerberus ftp server. (Unique and secure link to be provided to each team from ASCE)
Water Treatment Competition Presentations are due (sent to [email protected]) 
March 30 Concrete Cornhole Competition Reports are due (sent to [email protected])
April 2 Dr. Kenneth Lauer Symposium Paper presentations are due (sent to [email protected]) 
April 3-5 2025 ASCE Indiana-Kentucky Student Symposium

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