Mailers & Deadlines

● Receipt confirmation,
● Deadlines summary,
● Student chapter registration form,
● Tentative symposium schedule/plans,
● Competition rules and contacts, and
● Eligibility requirements for advancement to Society-wide competition finals.

● Tentative Symposium Schedule,
● Attendee Registration Form and Waivers,
● Deadlines Summary,
● Competition Rules and Contacts, and
● Eligibility requirements for advancement to Society-wide competition finals.

● Final Symposium Schedule,
● Reminder – Attendee Registration Form and Waivers,
● Maps,
● Safety Protocols
● Reminder – Eligibility requirements for advancement to Society-wide competition finals

2024 Deadlines

• October 15th – Mailer 1 released
• October 31st – Mailer 1 Confirmation Receipt Due
• November 1st by 5:00pm, Eastern – State of Intent due for all Society Competitions
• November 1st by 5:00pm, Eastern –
  • Concrete Canoe Research & Development Schedule and RFQ Prequalification Form due
• November 15th – Chapter Registration due 

2025 Deadlines

• January 6th by 5:00pm, Eastern
  • Surveying Topographic Mapping Project released to teams & posted in the ASCE UESI Surveying Collaborate Site
• January 15th – Mailer 2 released
• January 31st– Mailer 2 Receipt Confirmation Due
• February 1st by 11:59pm Eastern Standard Time – 
  • ASCE Student Chapter Annual Reports are due by 11:59 pm EST to ASCE. (More
    information on Annual Reports can be found here. If you have questions on your Annual
    Report, email [email protected]). Submitting the ASCE Student Chapter Annual Report
    is an eligibility requirement to compete at the Student Symposia Competitions and to
    advance to Society-wide Competition Finals. See the eligibility requirements for details.
• February 1st by 11:59pm Eastern Standard Time –
  • ASCE Student Chapter annual dues must be paid, as received by ASCE, no later than
    11:59 p.m. EST. Paying ASCE Student Chapter annual dues is an eligibility requirement to
    compete at the Student Symposia Competitions and to advance to Society-wide
    Competition Finals. See the eligibility requirements for details.
• February 13th – 
  • Concrete Canoe Project Proposal, Mix Design Sheets, & Materials Notebook due.
    (Upload to respective folder link provided by ASCE)
• February 15th – Hotel reservations cut-off
• February 24th by 5:00pm Eastern Standard Time – 
  • Surveying Competition Topographic Mapping Project Plans due by 5:00 pm EST
    (Unique and secure link to be provided to each team from ASCE)
• February 28th – Attendee Registration Due
• February 28th – Final date for late registrations
• March 1st – Student Symposium Paper Competition submission due to [email protected] 
  • Reminder: Submission and in-person presentation is an eligibility requirement to advance to finals
• March 7th – Mailer 3 released
• March 7th – Sustainable Solutions Deliverables due for:
  • Technical Design Proposal, Envision Checklist and
    Criteria Justification, Public Outreach Poster, and Sketchup files
    (Unique and secure link to be provided to each team from ASCE)
• March 14th – Mailer 3 Receipt Confirmation due
• March 14th – Final date for late registrations 
• April 3-5, 2025 – ASCE Mid-South Student Symposium