ASCE Policies

ASCE Eligibility Requirements to Advance to Society-wide Competition Finals

(Society-wide Competitions that require eligibility to advance to a finals competition include: Concrete Canoe, Student Steel Bridge, UESI Surveying, Sustainable Solutions, Innovation Contest)

An ASCE Student Chapter must:

1. Be in good standing with ASCE:

a. Have paid their annual dues, as received by ASCE, prior to the start of the Student Symposium; and

b. Have submitted their student chapter full Annual Report no later than February 1, 11:59 p.m. EST, and have received a minimum score of 40 points out of a possible 100. Student Chapters that submit an EZ annual reporting form do not qualify; and

c. Act appropriately. As representatives of ASCE and the civil engineering profession, all competition and symposium participants are expected to and must act professionally and courteously. The use of alcohol, marijuana, or other controlled substance is strictly prohibited, including but not limited to competitions and banquets.

Note: Invitations to Symposium and Society-wide Competitions are a privilege, not a right. Failure to act appropriately can result in letters of reprimand, mandatory behavior management plans, and loss of invitations to further competition for individual institutions and/or entire conferences.

2. Attend and participate in their assigned Student Symposium as shown through their school’s:

a. Good faith participation in the annual Student Conference Business Meeting as a component of the Student Symposium. At least one (1) student representative shall be present at the start of the Business Meeting;

b. Good faith participation in the Student Symposium Paper Competition, including submission and presentation by at least one (1) member of the ASCE Student Chapter. Note that any papers/presentations created for any other competition do not count as an entry into the Student Symposium Paper Competition.

Information Collected by ASCE

ASCE uses the information you provide to administer your registration and to keep you apprised of conference information and related products and services. The name, job title, company information, and mailing address of registrants are also included in the conference attendee list that is provided to sponsors and included in the conference app. For more information, see our Privacy Policy.

Assumption of Risk and Hold Harmless

All ASCE events and activities are purely voluntary activities, and attendees are fully responsible for their own conduct and well-being, including, and without limitation, determining their level of fitness to take part in any such event or activity. In participating in any event or activity, attendees shall be deemed to understand and accept all risk of possible physical injury that might occur as a result of such participation. Attendees agree to release and hold harmless ASCE and its affiliates, employees, officers, directors, representatives, and agents from any and all alleged and/or actual liability, claims, actions, lawsuits, damages, or losses, of any kind which arise out of or result from attendance at and participation in the conference.

Photo and Video Recording of Sessions

Events and competitions during the ASCE 2023 Western Great Lakes Student Symposium may be recorded. By registering for this event, you give your consent for ASCE and/or host university to record your image (video and still), likeness, and voice in connection with this event, and you authorize ASCE and/or host university to reproduce, distribute, exhibit, or use such recording, in whole or in part, for any purpose and in any and all media worldwide and in perpetuity.

Photos, video or audio recording(s) of any educational session is strictly prohibited without prior written permission from both ASCE and the symposium host(s).

Distribution of Literature or Promotional Information

Distribution of literature, samples, or other promotional material by attendees is prohibited without prior permission by ASCE. Any attendee found to be distributing literature without prior approval may be asked to leave the show. Exhibitors may distribute literature, samples, and materials only within the confines of their rented booth space, except with prior permission from ASCE.

Non-Discrimination Statement

As outlined in ASCE’s governing documents, ASCE functions and activities are intended to foster the expression and exchange of engineering ideas by all members, regardless of gender, race, ethnic origin, religion, age, marital status, sexual orientation, disabilities, or any other reason not related to scientific or technical merit. It is the responsibility of all participants and guests to conduct themselves in a professional manner in which all persons are treated with dignity and respect.

ADA Compliance/Special Concessions

If you require special assistance at the symposium, please submit a written description of your requirements with your registration form or email to ASCE as soon as possible. While ASCE will make every effort to meet your needs, accommodations cannot be guaranteed without notification by the deadline.